Description:
Use this Register of Signatures to maintain an up-to-date list of authorised signatories and their signature identifiers for controlled QMS records.

• Record Last, First Name for each authorised user

• Capture the person’s Position to justify signing authority

• Document official Initials used on records

• Log the Date of addition to keep the register current

• Store the approved E-signature representation for traceability

Your needs:

• Register of signatures

• Register of signatures for MDR decision-making

• Reduce approval ambiguity, strengthen audit trails, and prevent rejected records

This document is used whenever we issue, update, or approve controlled documents and quality records requiring authorised signatures. It supports consistent sign-off practices and rapid verification during audits.

LOG-HR-003 rev.1 – Register of …

It covers core governance requirements. E-signature means the approved electronic representation used to sign records; it matters because it must be attributable and consistent. Authorised signatory means a person permitted to approve specific records; it matters because approvals must be valid and defensible.

• Controlled capture of Name and Position

• Unique identification via Initials

• Change history via Date of addition

• Verified E-signature availability for records

• Confidential handling of signature data

At Lexqara, we help you implement practical signature governance, align it with document control and training, and prepare clean evidence for audits and inspections. Use our Resource Center [https://lexqara.com/resource-center/] and our Quality Management System Creation and Implementation support [https://lexqara.com/service/quality-management-system-creation-and-implementation/]. For institutional context, see the European Commission medical devices sector [https://health.ec.europa.eu/medical-devices-sector_en]. Download the template or request a short gap assessment.