Use this Document Training Form to evidence that impacted personnel have read, understood, and acknowledged controlled QMS documents (including updates) before or at the effective date.

• Capture the unique record ID for traceability

• List trained controlled documents by category: QSP(s), SOP(s), Form(s)

• Record the document Effective date  to link training to implementation

• Ensure trainee attestation: “read and understood the document and any updates”

• Capture trainee Names, Date of approval, and Signature as objective evidence

• Record Approval for release with Name, Position, Release Date, Signature

• Maintain controlled record identification: FORM-HR-004 rev.1 and Confidential marking

Your needs:

• Document training record

• Document training record for MDR decision-making

• Reduce training gaps, strengthen document control, and lower audit risk

This document is used whenever a new QSP/SOP/Form is issued or revised, and we need to prove that the right people were trained and formally acknowledged the change before the document is relied on in operations.

It ensures training is attributable and controlled. Effective date is the date from which the document must be applied; it matters because training must be aligned with implementation. Approval for release is the formal authorisation to issue the training record; it matters because it locks the record as controlled evidence.

At Lexqara, we help you deploy document training workflows that integrate document control, role impact assessment, and competency records, and we support audits, training deployment, and QMS implementation. Get templates in our Resource Center [https://lexqara.com/resource-center/] and see our Quality Management System Creation and Implementation support [https://lexqara.com/service/quality-management-system-creation-and-implementation/]. For institutional context, use the European Commission medical devices sector [https://health.ec.europa.eu/medical-devices-sector_en]. Download the template or request a short gap assessment.